See open referee assignments
See open positions, assigned crews, responses, and games that still need attention before game day.
REFEREE SCHEDULING SOFTWARE
Referee scheduling software that keeps the week moving.
HUI Officials helps local referee associations schedule games, assign eligible officials, manage availability and crews, and react quickly when coverage changes before game time.
INSIDE HUI OFFICIALS
Start with when your referees can actually work.
A referee may be available for an afternoon game but unavailable that evening. Capture that window before building the crew.
Example: replacing a referee for an evening basketball game.
One referee turns back an assignment while the other crew members remain accepted. Review the open position, the replacement official’s basketball eligibility, availability, and overlapping assignments. Select the replacement and publish the assignment, then track that official’s response. The rest of the crew stays attached to the game.
PRACTICAL WORKFLOW
Work through a referee turnback step by step.
This checklist is an illustrative setup guide, not a customer testimonial or a measured result.
- Open the affected game and confirm the position that needs coverage. Keep the rest of the accepted crew attached.
- Review the replacement referee’s sport eligibility, availability window, and overlapping assignments against the current game time.
- Save the draft, review the crew, and publish the replacement assignment. Draft edits stay quiet.
- Check the replacement’s response. A recorded send attempt is not proof of delivery or acceptance; investigate failures before relying on coverage.
- If the game is postponed, retain the assignments and recheck availability when rescheduling. Do not treat postponement as cancellation.
See a complete assignment example or discuss your association’s setup.
BUILT FOR THE REAL WEEK
The hard part is not making the first assignment. It is managing everything that changes afterward.
A referee becomes unavailable. A game moves. A crew develops a conflict. HUI gives assigners a focused workflow for keeping those changes tied to the underlying game.
ONE CONNECTED WORKFLOW
Schedule. Assign. Replace. Reconcile.
Use availability before assigning
Officials maintain availability while eligibility and conflicts help narrow the assignment pool.
Fill referee openings faster
Keep the opening visible, choose an eligible replacement referee, and publish the reassignment from the same game.
Carry assignments through billing
Keep crews, game fees, mileage, payors, billing, and payment information tied to the games that generated them.
POSITION-AWARE REFEREE CREWS
Build the crew around the sport, division, and positions the game requires.
Football, basketball, soccer, and volleyball do not use the same crew structure. HUI lets the organization configure sport and division requirements, positions, and eligibility so the assignment board reflects the work instead of treating every referee opening as interchangeable.
Officials maintain availability while sport eligibility, configured positions, and assignment conflicts help the assigner understand who can take the game. The crew can be filled manually or with Auto Assign, reviewed in draft, and published only when it is ready. Draft edits remain quiet so an incomplete crew does not accidentally trigger official notifications.
- Configure sport- and division-specific positions and crew needs.
- Use referee availability, eligibility, and conflicts before assigning.
- See open, pending, accepted, and declined positions by game.
- Support more than one sport inside the same HUI organization.
RESPONSES, REMINDERS, AND REPLACEMENTS
Know which referee assignment needs attention next.
After assignments are published, officials can accept or decline from the responsive web app, and secure email action links can support direct responses. Assigners do not have to combine email replies, text messages, and spreadsheet notes to understand the crew. The response state remains attached to the position and game.
Reminders focus on pending responses for active games. If a referee declines or later turns back the assignment, the open position stays visible while the accepted members of the crew remain in place. An eligible replacement can be selected and published from the same game.
This is especially useful for multi-game football crews, a basketball schedule with closely spaced start times, a soccer association covering several fields, or volleyball matches moving between gyms. The assigner can see the underlying date, time, venue, sport, division, and existing work before making the replacement decision.
MOBILE GAME-DAY COMMUNICATION
Keep accepted referees connected to meaningful changes.
A schedule change, location update, or crew adjustment can affect everyone differently. HUI ties the change to the game and sends relevant notices to accepted assignees through the organization's configured channels. Postponed games retain assignments rather than being treated as cancellations, which protects the crew while the schedule is being resolved.
Officials can use mobile access to review the assignment, position, crew visibility, location, and current game details. The same record can support fees, mileage, billing, payment records, and reports after the game when those workflows are enabled. This keeps the operating week connected from initial assignment through closeout.
For football-specific position and crew considerations, continue to the Football Officials Software guide. For the complete cross-sport workflow from schedule import to reporting, explore Officials Scheduling Software or the assigner-focused Official Assignment Software page.
BEFORE YOU CHOOSE
Questions from the scheduling desk.
Can football and basketball use different crew positions?
Yes. Configure positions and crew requirements for the sport and division. Assigners can evaluate eligibility for the selected position instead of treating every opening as the same job.
Does a postponed game lose its referee crew?
No. Postponed games retain their assignments. Meaningful schedule changes can notify accepted officials through the association’s configured channels.
Can referees use HUI on a phone?
Yes. HUI is a responsive web app with progressive web app support. Officials can review assignments and game details and respond from a mobile browser.
LOCAL OFFICIATING SOFTWARE
Built around the people who make every game possible.
Built for football, flag football, soccer, basketball, volleyball, tournament, and multi-sport referee associations.
Your sports. Your HUI.
Baseball, softball, football, flag football, soccer, basketball, volleyball, wrestling, field hockey, boys’ lacrosse, girls’ lacrosse, and ice hockey.
New additions: wrestling, field hockey, boys’ lacrosse, girls’ lacrosse, and ice hockey.
Your HUI. Right there with you.
The HUI native app is built. Its app-store release is coming soon. You can use HUI on the web today.
Native app coming soon · See current plans and optional add-ons