Sports officials assignment software

Officials assignment software for every crew decision.

Create assignments, track acceptance, manage crews, communicate updates, and keep every official connected.

HUI combines scheduling discipline with the game-day context officials and assignors need after an assignment is made.

Assignment decisions backed by real context.

Availability, sport eligibility, conflicts, crew requirements, and current responses help assignors see what each game still needs.

Worked example — demonstration scenario

Move a two-position crew from draft to confirmed.

Imagine a Saturday game with one accepted official and one open position. This is an illustrative workflow, not a customer result. Start by confirming the game time, venue, sport, division, and required positions. An available official still needs the appropriate sport eligibility and no conflicting work.

• Select the open position and review the candidate before saving the draft. Draft edits do not send assignment notifications.
• Publish the assignment when the crew is ready. Check its response separately from any delivery status.
• If the response remains pending on an active game, use the reminder workflow. Do not remind an official who already accepted or declined.
• If the official declines, choose an eligible replacement for that position and publish it. Keep the accepted crew member attached.
• Before game day, confirm the replacement accepted and review the current venue and notes. If delivery fails, investigate it rather than recreating the game.

Move from a spreadsheet in a small, reviewable batch.

Prepare your HUI membership, sport eligibility, divisions, positions, locations, and fields first. Try a small schedule import and review dates, start times, venues, and required crew positions before bringing in the full season.

Ask an official to review availability and an assignment in the correct HUI. Confirm the saved response and actual notification receipt. A successful import or notification attempt alone does not establish that an official saw the assignment.

Inside the assignment board

See the position, the official, and the response together.

The assignment board brings eligible officials and game positions into one view. This anonymized baseball example shows plate and base assignments with separate accepted and pending responses. Other sports use their configured positions.

Example: one position is accepted and another is still pending. Follow up with the pending official on an active game; an accepted response does not need a reminder. If a position opens, review eligibility, availability, and overlapping work before selecting and publishing a replacement.

Start with the schedule

Get games into the system without rebuilding the season by hand.

HUI supports schedule intake from CSV, Excel, and PDF files with a review step before games are published. Assigners can confirm dates, times, sports, divisions, opponents, venues, fields, notes, and required positions while the schedule is still editable.

Once the game record is ready, that same record becomes the home for crew assignments, responses, changes, communication, mileage, fees, and reporting. The assigner does not have to recreate context in another tool after the first assignment is made.

Know who can work

Use availability, eligibility, positions, and conflicts before offering a game.

Officials maintain availability while the HUI stores sport-specific eligibility and configured positions. Conflict checks surface overlapping work so the assignment decision starts with relevant context instead of a separate spreadsheet and a round of text messages.

Assigners can fill positions manually or use Auto Assign. The goal is not to remove assigner judgment; it is to make the pool of eligible, available officials clearer and reduce repetitive work.

Publish and track

See the status of every position after assignments go out.

Draft crew work stays separate from publication so officials are not notified accidentally. When assignments are published, officials can accept or decline, and assigners can distinguish pending, accepted, and declined responses at the game level.

Reminders focus on pending responses for active games. If an official declines or turns back an assignment, the opening stays visible and a replacement can be published without losing the rest of the crew or the game details.

Keep changes connected

Reduce the chasing that starts after the original assignment.

Venue changes, schedule changes, postponements, and crew updates remain tied to the game. Accepted officials can see current crew and game information from the responsive web app, while assigners retain a clear view of open positions and response state.

After game day, the same assignment data supports fee, mileage, billing, payment, and reporting workflows when those features are enabled and configured by the HUI.

Common questions